The top five reasons why over 70% of UK universities have chosen LapSafe® Self-Service

The demand for self-service lockers that loan fully charged devices such as laptops, tablets, Chromebooks or similar devices has increased dramatically over the last five years.

Self-service lockers can save valuable time as they can loan devices or locker bays 24 x 7 x 365 without staff interaction.

So why have over 70% of UK universities chosen to implement LapSafe® Self-Service Loan Lockers?

In a recent study carried out by LapSafe® here are their top five reasons:

Automate their existing manual loan system

Staff found that by automating their existing manual loan system it is far easier to manage.

Manual loaning of devices often sees students or staff queuing at service desks to sign devices in and out.  There are no paper forms to complete with the automated process as the system allocates the device to the student by loaning the device in a similar way to that of a library book.

The Diplomat™ Self-Service Loan Lockers can integrate with a library management system or work stand-alone and uses a variety of identification methods such as MiFare, Barcode, Magnetic Stripe and Biometrics.  The most popular form being MiFare.

Save Staff Time

By choosing to automate the manual loan process it saves staff time allowing them more one to one time with the students or freeing them up for other tasks.

The service offers easy monitoring of device availability saving IT technician’s time. The Availability Dashboard that comes with the lockers shows which devices has been loaned and where there is availability.  This information can be shared via API’s to users so they know exactly where a device is free.  Paul Davies, IT Quality Manager, Birmingham City University said “The introduction of LapSafe® Availability Dashboard enables BCU to publish real time stats for their students so that they can find a Diplomat™ that has laptops available to borrow across the site. This saves students from having to queue or wander around the university looking for availability.”

When network connectivity is added to the lockers there is no need for IT staff to carry out updates on an individual or batch bases as all devices can be updated in one go, remotely.  Most of LapSafe®’s customers have chosen to add network connectivity.

One university found that manually loaning out laptops was so time consuming that a member of staff was permanently assigned to manage laptop loans.  Once they automated the process this person was then free to do other tasks and spend more one-to-one time with the students.

Increased Access to Technology

Self-Service device loans offer flexible access to technology at anytime of day or night.  By offering 24 x 7 access devices can be shared helping to bridge the digital gap for learners that would otherwise not have access to IT.

Self-Service laptop loans are often requested in student surveys and some student unions have either piloted projects or even funded the service.

Another reason establishments have chosen to automate their manual device loan services is that it allows students to choose the technology they require when they need it.  Some universities loan devices loaded with specific software or applications depending upon which subject the student is studying.  A variety of devices can be loaned from one bank of lockers.

Smarter Use of Space

With space often in demand and costs at a premium providing agile and flexible learning or working space came high on the list.  Self-Service laptop loan lockers have helped to replace traditional PC’s and desks allowing the space to be utilised more effectively.  Group learning/working areas can be put in place to allow for collaboration and mixed with individual booths for when individual space is required.  Edinburgh Napier University redesigned their library and resource spaces to accommodate just that.  Students loved the new way of working and asked for more areas like it.

Once self-service device loan lockers have been installed the service can be expanded at any time, using limited additional space.  So far LapSafe® has seen most of its customers expand their initial set of self-service lockers thus increasing their loan offering.  This is often driven by the users requesting more of the service across campuses.  Birmingham City University have steadily grown their service and are now LapSafe®’s largest university user.

As the self-service lockers are secure there is no need to keep devices behind a desk or in a separate office, the lockers are well suited to being installed in busy areas or corridors.

Best Charged Device

LapSafe®’s ultra-safe power management ensures that all devices are charged simultaneously in the fastest possible time.  Their Self-Service Loan Lockers always issue the best-charged device ensuring no device is loaned without sufficient power.  LapSafe®’s customers have all found this to be really important when making their choice to automate their service.

The LapSafe® solution is the most sophisticated and intelligent self-service locker system which loans devices or lockers 24 x 7.  Fully charged devices such as laptops, Chromebooks and tablets can be automatically loaned to borrowers without staff interaction.

Over 70% of UK universities have now automated their manual device loan service using LapSafe®’s Diplomat™ Self-Service Device Loan lockers.  LapSafe® have also seen an increasing number of sixth forms and colleges adopting the service over the last two years.  LapSafe®’s solution has been installed throughout the World including nine sites in Australia.

The Bett Show held in Excel London in March saw LapSafe® launch their NEW locker range and their Diplomat™UV-C Sanitise Station. The Diplomat™ UV-C Sanitise Station can sanitise a laptop or tablet in just 15 seconds.  The unit can work as a stand-alone or can be added to existing lockers to help stop the spread of bacteria or viruses when using shared devices.

For more information on the LapSafe® Self-Service Loan Lockers visit, or call 0800 130 3456

or, read their many case studies www.






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