Outsourcing energy management

Derwent fm discuss how outsourcing and working in partnership with their FM suppliers’ universities can make significant improvements in energy management.

Climate change, sustainability and environmental impacts are all words that will be front of mind for many university estate managers.

A wider focus on climate change and managing their impact represent huge opportunities for the sector. These opportunities are not just reputational, in the form of minimising their impact on the environment and ensuring our future generations actually have a sustainable planet, but there are huge financial savings to be made from delivering more sustainable buildings. We know as a business, if there is a focused approach to reducing energy via ways of working or strategic capital replacement works, our clients can save vast sums from their bottom line as well illustrating their green credentials which is incredibly important now for their staff and students alike.

Outsourcing and working in partnership with their FM suppliers’ universities can make significant improvements in energy management.


The government is committed to net zero emissions by 2050 and have implemented schemes such as the Energy Savings Opportunity Scheme (ESOS), there is a need to look at the resilience of our future commitment to energy saving. One way in which Derwent fm have approached this, is to invest in ISO 50001 – Energy Management, which focuses on continual improvement. At Derwent fm, we believe that through our ISO 50001 accreditation, we can conserve resources, drive down energy usage and help tackle climate change through using energy more efficiently through an effective Energy Management System (EnMS).

Set the scene

Before developing the (EnMS), it is important to identify the scope and boundaries. This will include an understanding of the activities that are undertaken by the organisation and the facilities that are used. Energy uses should be considered when determining the scope of the management system. Boundaries should be identified to highlight those sites/locations/activities where energy performance can be. We can only influence the energy that we control and are responsible for.

Create an energy policy

The energy policy is an integral part of the EnMS, which will not only highlight senior management commitment to support and continually improve the effectiveness of the EnMS, it will also highlight their commitment to improving energy performance, ensuring availability of information and resources to achieve objectives and targets set and complying with legal, customer and third part requirements. In addition, the policy will highlight the significant energy uses and the support for purchasing energy efficient products and services.

In order to be able to improve energy performance, we must first establish the energy usage between a specific time period for each type of energy used, whether electricity, gas or fuel and in what capacity this is used. This is known as baseline data, which we can then use to identify Energy Performance Indicators (EnPIs). These can then be used to support the effective continuous improvement of the EnMS.

Review, Review

When performing the energy review, it is beneficial to have the baseline data collated within an energy performance spreadsheet or similar. From here a review of the types of energy, type/name of equipment, power rating and energy consumption period whether weekly, monthly or annually. This will allow for identification of the significant energy uses and be able to identify what equipment uses the most energy.

Look for energy-saving opportunities

Depending on several factors, including factors highlighted in the boundaries and scope exercise which will identify the influence that you have over energy savings, will affect how you can implement the energy savings opportunities. Where energy savings can be influenced by having direct control of

the asset or energy consumption, practical savings can be adopted such as replacing light bulbs to LED which last longer and are very low energy consumers. Where this is not possible, other methods could be used. Universities can then approach energy savings through procurement and LCM plans.

If you’d like to know more about how Derwent fm can help you improve your university’s energy management please get in touch either by emailing enquiries@derwentfm.com or calling us on 0113 5131 1000

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