Top challenges and solutions to the impact of COVID-19 on research administration

Discover a new resilience as we find ways to adapt, connect, and move forward

Over the last year and a half, the COVID-19 pandemic has had far-reaching and lasting human, societal, and industry impacts. All of us—customers and colleagues alike—have been forced to reconsider how and where we work, how we adapt, live, and interact.

Many of our customers have faced a range of challenges in their efforts to adapt to a COVID world:

  • Coping with the technical challenges of keeping staff connected and capable of remote work especially for institutions that were primarily paper-based in their processes
  • Establishing new workflows, processes, and systems without losing efficiency
  • Connecting and collaborating with peers

These challenges are significant, but if there can be a silver lining to a pandemic, it may be that we’ve been given the opportunity to deeply consider our current processes and standard operating procedures and discover a new resilience as we find ways to adapt, connect, and move forward.

Over the course of the pandemic, we’ve kept close tabs on how our customers and colleagues are meeting the challenges of the new world order with real solutions.

Improving efficiency and collaboration through cloud-based platforms

Institutions that previously relied on paper-based processes are seeing the tremendous benefits of using a cloud-based, shared platform that users can easily access anywhere, anytime. According to the latest industry report from LISTedTECH, more research organisations are now switching from manual, paper-based systems to electronic research administration solutions hosted in the cloud. The benefits of making such a move, especially in the midst of a pandemic, enable you to:

●     Eliminate spreadsheets to track project-related tasks and avoid duplicate data entry

●     Automate the search for award funding

●     Scale to meet the needs of a growing program much more easily

●     Reduce the need for system maintenance and updates

Adapting to new ways of communicating and staying connected

Many institutions have seen communication improve through the team-wide implementation of tools for holding virtual meetings. Recording video calls and sharing them after meetings and using them to record training sessions has been effective for some of our customers.

Adopting resource management software tools not only facilitates better communication and teamwork but also reduces compliance risk, ensures smooth management of research facilities, and improves overall operation oversight.

Increasing efficiency around decision making and workflow adaptation

Many institutions had to act quickly when the pandemic hit. They formed committees of key stakeholders to discuss logistical issues and make immediate decisions about managing remote research, vivarium operations, and helping investigators transition to virtual human subject research via remotely reviewed protocols and modifications.

With cloud-based systems and connected apps, users gain the digital advantage of having data located and easily accessible from one location. Users receive automatic updates when action is required, benefit from reduced data entry and data-entry errors, and gain the ability to quickly run and share reports—all of which lead to streamlined workflows and reduced administrative burden.

Join our webinar to learn more

Join Cayuse, and Cambridge Cyber Advisers for a webinar debating the key challenges faced by today’s universities in managing digital transformation in research administration. The webinar, “Digital transformations–the top 5 challenges facing research teams in a post-COVID world” will discuss how to:

  • Transform the full research lifecycle starting with pre-award through driving researcher success by moving from multiple disconnected tools to a consolidated technology platform
  • Transform postgraduate research programs to increase efficiency, minimise risk, and optimise operations for researchers and administrators
  • Enable a newly remote workforce with technology tools that increase efficiency
  • Protect research data through secure SaaS solutions

Thursday 16 September

11AM (BST)

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